The Electronic Records Manager makes information stored in a company available, accessible and secure. By working with specialized or in some cases custom software tools, the electronic records manager creates standards and guidelines around how records should be handled, adhering to industry regulations, legal requirements and business goals. The Electronic Records Manager also helps lead the organization as it transitions from primarily text-based documents to images, video files and other media of interest to the corporation. With a strong organizational aptitude and an ability to integrate records with other portals, systems and repositories, the Electronic Records Manager creates an environment that maximizes productivity across the enterprise.
Responsibilities
- Establish and enforce policies and procedures around the creation, sharing, storage and retention of electronic records
- Identify third-party products and services that can assist records management and make recommendations to management
- Bring records-keeping into compliance with legal and regulatory requirements, in partnership with legal counsel
- Create economies of scale within content management systems, Web sites, extranets and other areas where records are managed
- Analyze, design, set up, test, document and implement folder structures, taxonomy and categories/attributes for use in storing and managing electronic documents
- Provide technical support to migrate data and documents from shared drives or other document management platforms
- Offer individual and group training around electronic records management to departments as required
Qualifications
- Post-secondary education in library sciences with a strong technical aptitude
- Deep understanding of content management systems, intranets, Web portals and other electronic information sharing systems
- Direct experience working with various forms of storage media, including paper, digitally scanned images, disk, tape, CD-ROM, microfilm, etc.